Exhibition Manual


The organizer reserves the right of participation in case of any company participating in the respective fairs.

Extra Premium on Rates

A stall of TWO/THREE side open will be charged @10% extra on rental.


Stalls will be allotted on the basis of first come first serve. Letter, allotting the Stall, will be issued after the receipt of full payment from the concerned participants.


The organizer reserves the right to reallocate space, change the layout, add or delete corridors in space plans-which may affect the orientation of some Exhibitors. The decision of the organizer shall be final. The organizer also reserves the right to turn down applications for participation, or even deny participation to Exhibitors already confirmed.

The Exhibitor, any Company/Organisation participating in the respective fairs enters into a contract, with the organizer upon submission of this document. The participant (Proposed Exhibitor) agrees to participate at the respective exhibition and to abide by the regulations handed out to the participant, before the exhibition. Upon any breach of contract by the participant (Proposed Exhibitor), the participant is liable to pay the space rentals in full to the organizers.

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Stand Design, Display & Removal

Every exhibitor will have to submit in advance their stand drawing and to scale mock-up, complete with details of Exhibit, electricity requirements, and other installation and elevation in four copies for approval of the organizer. Extra electricity load is chargeable.

Exhibits for display during the fair can be brought into the ground two days before the inauguration day.

Stand Completion

By 20:00 hours on day before the inauguration day.

Removal Of Exhibits

Exhibitors can remove their materials from the exhibition venue between 10 AM to 8 PM on the next day after the completion of the exhibition provided they obtain a valid “Gate Pass” issued by the organizer on receipt of full payment. The organizer will not be responsible if the exhibitor fails to comply with the rules & regulations for exhibitors.

Damage to The Fair Ground

Exhibitors will be required to make good all damages or make payment in lieu of damage to the ground, facilities, etc. incurred during the setting up and/or fair period and/or dismantling period.

Handling Of Exhibits, Customer & Importers

Service for handling, clearing, and forwarding will be available at the ground at an extra cost. The organizer will appoint Clearing and Forwarding Agents for the respective fair, who will assist in handling and completing customs formalities if required. The exhibitor will be required to contact them directly for such assistance. Movement of exhibits in the ground by agencies other than the official Clearing and Forwarding Agents is prohibited.


In case the booking is canceled within less than 1 month before the fair, the booking amount will be forfeited.


Against all ascertainable risk from transportation to display and removal or from flood, fire, burglary, accident, death, etc. should be done by the exhibitors at their cost. Organizers will in no way be responsible.


The organizer reserves the right to click photographs and remove videos of exhibits for its use.

Settlement of Dues

Any and all expenses payable by exhibitors must be settled before taking possession of the stall/s and obtain a “Clearance Certificate”. The “CC” will be valid for taking possession of stalls and “Gate Pass” which will be issued subsequently on the last day of the exhibition to ensure smooth removal of goods from the fair site after the payment and other formalities are completed.

Dispute Resolution & Governing Law

All unresolved matters, questions, disputes, or differences whatsoever arising between the exhibitor and organizers shall be settled by arbitration in accordance with the rules of the Arbitration and Conciliation Act, 1996. The Arbitration Agreement contained in this paragraph shall be solely and exclusively governed by the laws of India.

Force Majure

If the exhibition is abandoned, canceled, or suspended in whole or in part by reason of weather, war, fire, national emergency, labor dispute, the non-availability of exhibition premises, or any other cause, not within the control of the organizers, the organizer may, at their entire discretion, repay the rental paid by the exhibitor, or partly thereof, but shall be under no obligation to repay any part of such rental and shall be under no liability in respect of any actions, claims or losses.

Merging Pavilion

The organizer can merge two pavilions into one.

Deduction of TDS

TDS @2% to be deducted after adding Service Tax.